This is a short list of things that you’ll want to consider when looking for a space to hold a Quinceañera. By no means is this all but if you pay attention to these things, I think you’ll be ok and have a wonderful, special event.
Cost – If you’re on a budget you’ll want to keep the costs low as possible so that you can spend more money on things like food, beverage and fun stuff like music. If you can be flexible, weekdays can be a cheaper option at many venues. A free space to hold the event will be the cheapest but there are also things to consider as nothing is truly free.
Location– If most of your guests are local then try to keep the venue space within a reasonable distance. If most of your guests are from out of town, a venue near the airport or hotels might be a good idea. And if everyone is staying in one place, maybe have the event there so no one has to travel.
Décor – You’ll want the ambiance and setting to match the feel of your Quinceañera so keep that in mind when you choose a venue. The less it looks like the space you want, the more you’ll have to decorate. Also keep in mind the services and amenities included with the space. Will you have to rent tables and chairs? Do they have a kitchen or will you have to hire a caterer? Is there electricity for entertainment to plug in to?
Music and Weather – Will your event be indoors or outdoors? What happens if the weather doesn’t cooperate? You’ll want to be prepared and think of everything. Have back up plans in case things don’t go as planned. Will the music be too loud for the space?
Venue Size – You’ll want to know how many guests will be attending and if the space will accommodate your number. You’ll also want to know the number of guests to plan the food for the event.
Layout – Things like the flow of traffic and the activities you plan on having. Will the venue work for this? Is there a dance floor and restrooms? Will they make accomodations for any guests that have special needs?
Insurance and Parking – So many things to think about, right? Does the event have liability insurance for your event or will you have to get a policy?
Planning our Quinceañera was a long process and the venue turned out to be one of the most difficult things to decide on. In the end we actually decided to hold it at a relative’s house in the backyard. We thought this would be the best place to have it and also the least expensive. And even without having to pay for a space rental there were still things that we had to plan and pay for. We had to call out some tree trimmers to cut some old branches from overgrown trees and bushes in the backyard. They made it look beautiful. We also had to hire a valet company to park all the cars of our guests and we brought in a caterer so we could enjoy ourselves and not have to worry about preparing food for our guests. If I had to do it over again, I would have started the planning process much earlier but it all worked out and everyone had fun.
Good luck planning your Quinceañera, we know you’ll do great and it will be a blast.